How to Write a Technical Report
Writing a technical report, which is also referred to as a scientific report, involves writing a concise and clear report to convey technical information to the reader. Remember, the primary purpose of a technical report is to share information. Therefore, it should be as clear and easy to understand as possible. At the same time, you should strive to make the report entertaining and stimulating so the reader is not bored while reading it. If you are unable to be both entertaining and informative, however, you should make being informative your top priority.
In order to guarantee that your technical report is informative you will need to do a great deal of planning before you begin writing. In order to complete the pre-writing stage, you must first determine what the report will be about. You will then arrange the key facts in a logical order that makes it easy for the reader to scan through the report if necessary. At the same time, you should try to include the most important facts at the beginning of the technical report. This way, the main ideas can be conveyed with just a few minutes of reading.
In addition to determining what you will be writing about, you need to decide who your target audience will be. The amount of explanation you will need to include in your technical report will be dependent upon your intended audience. If you are writing for other experts in the field, for example, you might not need to explain many things in your writing because your readers will already understand much of the information you are sharing.
Finally, you need to determine how long your technical reports need to be. If you are writing the technical report for a class, this may have already been decided for you. If not, you will need to determine the length on your own. Generally, it is actually more difficult to write a shorter report than a long one. This is because you will need to be far more organized with a shorter technical report than with a longer one.
Once you are ready to write the report, your first section will be the introduction while the last section is the conclusion. The conclusion should serve to answer the questions that you posed in your introduction. Each of the sections, including the introduction and the conclusion, should be numbered.
Throughout the body of your technical report, you should refer often to the work that has been completed by other individuals in the field. In addition, you should not use informal language. Rather, your technical report should be formal in nature and use impersonal language. All of the factual materials and measurements included within the document should also be kept separate from interpretations and opinions included.
All of the sources used in the creation of the technical report must be properly cited. After the report is completed, be sure to read through the report again in order to check for grammatical errors, punctuation errors, and errors in logic and flow.
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