Anlyzing the Portfolio Project Essay

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PORTFOLIO PROJECT

This project mainly aims at researching potential applications of ecofriendly computing, like recycling, electronic waste disposal, telecommuting, etc. The paper is divided into eight sections, the first section, Project Charter, introduces the project, and outlines its goals, budget, location, timeline, resources, anticipated outcomes and other project details.

The second section, namely, Project Scope Management Plan, outlines the need for the project, and enumerates product requirements, deliverables and characteristics, and criteria for product user acceptance. The third section of the paper takes the form of a work breakdown structure, while the subsequent section covers its communication management plan. The section that follows, namely, Project Risk and Change Management, addresses four key negative risk response strategies to consider and deals with risk mitigation strategies specific to the proposed project. The paper's sixth section is in the form of a quality management plan, and outlines quality requirements for individual project steps. It discusses four aspects of quality, relating to the project, in detail. The seventh section is a project closure plan, citing lessons learnt, project review plan, and transition-out plan.

The last section of the paper, its conclusion, highlights the key points discussed throughout the paper and reiterates the project's main goal.

Project Charter

Contained within is a report of project objectives, which also presents, in detail, project goals, responsibilities, and roles, and establishes the project manager's authority level and its key stakeholders (Schwalbe, 2013).

Project's official name: Green Computing Research Project

Location: New York, United States.

Objective: Providing a comprehensive report, including thorough financial assessment as well as recommendations with regard to which ecofriendly computing technologies ought to be implemented.

Basic Timeline: 2 months

Anticipated project outcome: This report will be a comprehensive and well-planned document that will enable effective green computing implementation across the company.

Business Case:

Project Aims: The primary aims for this project are to find potential green computing applications, including:

Total energy efficiency and data center

Recycling and electronic waste disposal

Server resource virtualization

Telecommuting

Thin client software/computing solutions

Open source technology usage

New software development for addressing ecofriendly computing for both internal usage and possible selling to other companies

Criteria for Success: Creation of a holistic and detailed report that includes thorough financial analysis as well as recommendations with regard to adoption of green technologies.

Approach:

Organize a team of full-time workers for the project, giving preference to company employees.

Enable virtual work.

Make the project team research, write, and edit a report to ensure delivery of desired outcomes, and document administrative tasks as well.

Employ consultants for counsel and for purchasing relevant articles, essays, or books when required.

Approximate project budget: $500,000

Resources needed to complete the project: Industry data and information, budget, time, successful green computing execution cases, and knowledge of individuals that will aid project delivery.

Reporting/communications structure: This project will employ 5 full-time workers, headed by a project manager. Other members of the team will be recruited to fill other roles as and when required. The team may comprise of individuals already employed by the firm. However, the project leader is free to review external applications and recruit people specifically for the project. As a number of competent individuals are stationed in different areas across the globe, choosing the best individuals and enabling them to perform project tasks, coordinate, and communicate virtually will be a sensible approach.

Project Scope Management Plan

Green Computing Research Project

Prepared by: The Project Manager

Date: June 15, 2016

Rationale for conducting the project: The chief purpose is: presentation of a report that includes a thorough financial break-up and recommendations for improving the environment, whilst simultaneously lowering expenditure and improving revenues.

Product Specifications and Features:

1. Recycling

1. Data center

1. Telecommuting

1. Open sources solutions

1. Cloud computing and virtualization

1. Thin client solutions

1. Ecofriendly

1. Power Management

1. Grounded in prior established research

1. Remain within set time and budget constraints

Product Consumer Acceptance Conditions:

A succession of formal research statements for individual green computing technologies, including references, charts and an official project proposal

The report will incorporate a comprehensive organizational business case

Overall success of the project will be ascertained through report quality; the project will probably generate returns above the team's originally-dedicated budget and time resources

Deliverables linked to the product:

1. Design plans and description, research reports, hardware, software codes, etc.

1. Assortment of Twenty different ideas for the project

1. Four best recommendations with regard to implementing green computing

1. Breakdown of work schedule

1. Requirements traceability matrix

1. Project progress summary

Work Breakdown Structure (WBS)

In the systems engineering and project management context, WBS refers to deliverable-based project decomposition into smaller elements. WBS is an important deliverable that categorizes project team tasks into small, manageable segments (Higsmith & Higsmith, 2010).

1. Embarking on the project

0. Identification of team members

0. Green computing research

0. Commencement meeting

0. Business case preparation

0. Project charter development

0. Signing of charter

0. Preparation of change request forms

1. Project Plan Development

1. Requirement Matrix Formulation

1. Scope Statement Formulation

1. WBS creation

1. Creation of document requirement matrix

1. Creation of a Gantt Chart using the Microsoft Project application

1. Contingency Planning

1. Analysis

2. Energy Efficiency and Data Centre

0. Identification of energy efficiency and data center

0. Analyzing the present situation with regard to the data center

0. Acquiring outcomes

2. Recycling and electronic waste clearance: Identification of benefits and costs

2. Server Resources: Open Source and Thin Client Software

2. Telecommuting: Identification of impacts to the environment and outcome attainment

1. Implementation

3. Recommend a Solution: Creation of a prototype on paper

3. Designing and Coding: Creation of a software for address the subject of green computing technologies

3. Testing: Creation of a suitable environment for testing

1. Performance of Report: Ask for and accept any required changes in the report

1. Closure of Project

5. Final Report Preparation

5. Final Report Presentation

5. Project Completion

Communication Management Plan

Communication has a major role to play in ensuring a project progresses as planned. The project leader/manager is responsible for guiding every project component, including its communications plan. Communication aspects, such as frequency and procedure, will differ based on project needs. An understanding of the need for having a communication plan will aid the manager in realizing plan aims (Charvat, 2002).

Kinds of information shared in the course of the project:

Process Information: This denotes information on costs, scope, timing, reviews, internal risks, and other necessary data on project status, for successful running.

Product Information: This refers to information on what will be produced (scope), quality level, and benefits or impacts for stakeholders (reflecting benefits realization and change management)

The plan will include three discrete communication phases:

1. Initial Communication: This stage begins from inspiration or project idea until the project team is created and commences work. This is crucial as, quite frequently, most project-related issues arise due to gaps at its outset.

1. Recurring Communication: This is ongoing throughout the course of the project. One risk of recurring communication: it is rarely included in project schedules, may be easily skipped by inexperienced project managers, and is demand-driven.

1. Close-out Communication: This is vital strategically, as well as with regard to realizing benefits. The project is considered complete only after stakeholders and the project sponsor consummate its closure.

Efficient project communicators, who seek action, need to present data in a manner that makes it easy for the receiver to take action. This may require offering details or summary information, data (figures or words) or visuals (graphs and charts), and whether information delivery must be informal or formal (depending on whether or not one requires a trail).

Project Risk and Change Management

Four key response strategies exist for negative project-related risks:

1. Risk acceptance

1. Risk avoidance

1. Risk mitigation and

1. Risk transference (Soriano, 2016)

The risk avoidance strategy entails modifying plans for eliminating risk. Its goal is preventing the risk from occurring. This is achieved via proper documentation of project requirements and scope. Those who adopt the risk acceptance strategy do not alter their plan on account of any risk. Rather, they accept it and do not take any immediate action (Soriano, 2016). Acceptance is of two kinds, namely:

1. Active acceptance

1. Passive acceptance

In case of active acceptance, a contingency plan is developed for tackling the risk and convincing stakeholders that the risks have been taken care of, whereas in passive acceptance, the project team does not develop a contingency plan for dealing with the risk (Murch, 2001).

The strategy of risk transference entails transferring risk consequences and ownership to a third party, which takes responsibility and carries out requisite risk management tasks. Risk mitigation represents a response to act and reduce risk probability (in other words, developing "Plan B" for the project) (Schwalbe, 2013).

With regard to the project in question, most risks may be mitigated to an acceptable threshold for reducing the possibility of occurrence of… [END OF PREVIEW]

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