Project Management Plan Research Paper

Pages: 11 (2954 words)  ·  Bibliography Sources: 6  ·  File: .docx  ·  Level: Master's  ·  Topic: Business - Management

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SAMPLE EXCERPT:

[. . .] 1

Develop Project Charter

2

Plan the Project

2.1

Develop Work Plan

2.2

Develop Project Control Plan

2.3

Finalize Project Plan and Gain Approvals

3

Execute and Control

3.1

Design Framework

3.2

Build the Framework

3.3

Test the Framework

3.4

Implement Framework

4

Close the Project

Project Schedule

The project schedule includes milestones, task dependencies, task duration, delivery dates, and staff resources assigned to complete the tasks.

Project Management Improvement Project -- Phase 1

Effort Estimate in Days

Planned Start Date

Planned End Date

Resource

1

Initiate Project

1.1

Develop Project Charter

1.1.1

Define Scope

4.00

06/01/05

06/08/05

Name1 - Project Manager, Core Team

1.1.2

Define Requirements

3.00

06/09/05

06/15/05

Name1 - Project Manager, Core Team

1.1.3

Identify High-Level Roles

0.25

06/16/05

06/17/05

Name1 - Project Manager

1.1.4

Develop High-Level Budget

1.00

06/16/05

06/20/05

Name1 - Project Manager

1.1.5

Identify High-Level Control Strategies

0.50

06/21/05

06/21/05

Name1 - Project Manager

1.1.6

Finalize Charter and Gain Approvals

2.00

06/21/05

06/30/05

Name1 - Project Manager

1.1.6.1

Consolidate and Publish Project Charter

1.00

06/21/05

06/23/05

Name1 - Project Manager

1.1.6.2

Hold Review Meeting

0.50

06/24/05

06/24/05

Name1 - Project Manager

1.1.6.3

Revise Project charter

0.50

06/27/05

06/28/05

Name1 - Project Manager

1.1.6.4

Gain approvals

0.50

06/29/05

06/30/05

Name1 - Project Manager

2

Plan Project

2.1

Develop Work Plan

2.1.1

Develop Work Breakdown Structure

2.00

07/01/05

07/06/05

Name1 - Project Manager

2.1.2

Develop Project Staffing Plan

2.00

07/07/05

07/11/05

Name1 - Project Manager

2.1.3

Develop Project Schedule

3.00

07/12/05

07/14/05

Name1 - Project Manager

2.1.4

Develop Project Budget

3.00

07/15/05

07/20/05

Name1 - Project Manager

2.2

Develop Project Control Plan

2.2.1

Develop Communication Plan

1.50

07/15/05

07/17/05

Name1 - Project Manager

2.2.2

Develop Quality Management Plan

1.50

07/17/05

07/21/05

Name1 - Project Manager

2.3

Finalize Project Plan and Gain Approvals

5.00

07/22/05

07/29/05

Name1 - Project Manager

3

Execute and Control Project

3.1

Design Framework

3.1.1

Define framework stages and activities

5.00

08/01/05

08/15/05

Name1 - Project Manager, core team

3.1.2

Design framework content formats

1.00

08/16/05

08/18/05

Name7, Name6

3.1.3

Design web framework delivery tool

2.00

08/19/05

08/31/05

Name7

3.2

Build the Framework

3.2.1

Write the framework content

65.00

09/01/05

10/31/05

Name6

3.2.2

Review framework content for quality

12.00

09/15/05

10/21/05

Name1 - Project Manager, core team, review team

3.2.3

Build web tool prototype

20.00

08/19/05

08/31/05

Name7, web developer

3.3

Test the Framework

3.3.1

Test usability of web tool

4.00

09/19/05

11/25/05

core team, review team

3.3.2

Test usability of content

4.00

10/19/05

11/25/05

core team, review team

3.3.3

Adjust framework based on user feedback

5.00

11/18/05

11/30/05

Name6, Name7

3.4

Implement Framework

3.4.1

Move framework to production environment

5.00

12/01/05

12/16/05

Name1 - Project Manager

3.4.2

Announce availability of framework

0.50

12/19/05

12/30/05

Name1 - Project Manager

4

Close the Project

4.1

Conduct Post-Project Review

5.00

01/03/06

01/10/06

Name1 - Project Manager, core team, review team

4.2

Celebrate

0.50

01/13/05

01/13/05

Name1 - Project Manager, core team, review team

Project Budget

The project budget describes cost and budget needed to complete the project tasks (Schwalbe, 2010). It may include cost and budget for ongoing support after project completion.

Budget during the life of the Project

The budget below provides the detail estimates for labor, material and other items for the duration of the project.

Line Item

FY05-06

FY06-07

Labor

Material

Other

FY Total

Labor

Material

Other

FY Total

Phase I

1. Initiate Project

1.1 Develop Project Charter

$8,600

$0

$8,600

$0

$0

$0

$0

2. Plan the Project

2.1 Develop Work Plan

2.2 Develop Project Control Plan

$15,000

$0

$15,000

2,000

$0

$0

$2,000

2.3 Finalize Project Plan

$5,000

0

$5,000

$0

$0

$0

$0

3. Execute and Control Project

3.1 Design Framework

$5,000

$0

$5,000

3.2 Build Framework

$65,000

$0

$2,000

$67,000

20,000

$0

$0

$20,000

3.3 Test the Framework

$30,000

$0

$0

$30,000

10,000

$0

$0

$10,000

3.4 Implement the Framework

$0

$0

$0

$0

$4,500

$0

$0

$4,500

4. Close the Project

$0

$0

$0

$0

$5,000

$0

$0

$5,000

Total

$128,600

$0

$2,000

$130,600

$41,500

$0

$0

$41,500

Total Project Budget $172,100

Comments: "Other" is the budget estimate for a training class; (Effective Writing for the Web)

On-going Support Budget after Project Completion

The on-going support budget is the detail estimates for on-going support after project completion.

Line Item

FY05-06

FY06-07

Total Budget

Support Labor

$5,000

$5,000

$10,000

Total Two-Year Support Budget

$5,000

$5,000

$10,000

Comments: Support Labor includes an estimate for minimal support provided for case escalation from Help Desk assistance to users of the Project Management Advisor web site and an estimate for a staff resource to make small updates or corrections if problems are found.

Project Control Plans

Project Control Plans provide the basis to control and monitor the progress of the project. The communication plan defines the information needs of the project stakeholders and the project team by documenting what, when, where, and how information will be distributed (Kemp, 2004). The quality management plan provides a plan that defines the quality control and quality assurance activities to be performed during the course of the project and the resources responsible for project quality control and quality assurance activities. In addition, change management plan provides a platform that helps control the effect of changes during the execution and control stage, thereby avoiding overruns in cost and schedule, incoherent scope, poor quality among others. Issue management plan unveils a plan that brings visibility to issues, accountability as to how issues are acted upon and helps ensure issues are resolved effectively and in a timely manner (Kendrick, 2010). Finally, the risk management plan is essential since it provides a way that brings about satisfactory project results by identifying project risks and factors that may cause each risk to be realized, specifying a process to follow during the execution and control stage for detecting the occurrence of these factors, and specifying a process for responding to the resulting realized risks.

Risk Management Plan

According to the PRINCE 2 Method, risk management ascertains that risks should be considered and modifications made to a particular course of action in order to remove or lessen the impact of those risks. There are three risk management levels; risk identification, risk analysis and mitigation.

Risk Identification

The identification of the risks to this project is presented in the table below which states for each risk the likelihood that it will occur and the range of possible outcomes. Outlined below is the risk register.

Risk

Likelihood of Occurrence

Possible Outcomes

Building alterations take longer than expected

High

As no other work can proceed until alterations are completed this will cause significant delays

Completing the market research takes longer than anticipated and/or does not cover sufficient ground to inform later decisions

Medium

Could delay or affect quality of many decisions and delay associated tasks

Order of kitchen equipment is delayed

Medium (although hard to define as it is dependent on an external source)

Installation of the equipment will be delayed - then affect testing of the menu items and training of new staff

One or more new staff not available on training days

Medium

Training sessions rescheduled to allow all new recruits to receive training

Food items chosen for the menu are not of an acceptable standard

Medium

'Create Menus' task must be revisited to revise the menus in order that the food is suitable

Risk Analysis

The risks shown above have the following factors in common; they have long or uncertain durations and external dependencies. For example, the building alteration work has the longest duration of any task in the project and is therefore seems the most likely to overrun. The ordering of kitchen equipment being delayed is an example of a task that has external dependency; no one involved in the project can have any direct influence on how quickly the equipment is delivered (Morris, 2008). As well as the kitchen equipment, various other items will be ordered from organizations outside the scope of the project's resources, namely the dining furniture, tableware and flowers for the table displays.

Risk Mitigation

The Risk mitigation plan is used to alleviate the risks identified above; its aim is to reduce uncertainty and to make the team as self-sufficient as possible in order to overcome any negative external factors. The tasks have been distributed amongst the stakeholders in such as the way as to ensure no one is overburdened with tasks at any one time and is therefore more able to perform to the best of their abilities.

The Grand Opening day of 12 December has been deliberately set just over a week after the final tasks are due to be carried out. This is to help ensure that any previous delays do not impose upon the all-important… [END OF PREVIEW]

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