Business Plan: Using Near Infrared Light Devices

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[. . .] 4 Project Management Office Structure

4.1 Governance Structure

Project Organizational Structure is hierarchical with the project manager overseeing the project team, the team itself divided into groups tasked with performing specific functions throughout the project.

Governance will be conducted through coordinated efforts of the project manager and the project sponsor. The Project Sponsor Committee will be driven by the Project Sponsor in conjunction with the administration to which she reports. The Project manager will monitor the achievement of milestones through daily interviews with project team members. Working groups will be formed from the project team, and reporting requirements will consist of daily reporting to the project manager and the project manager’s bi-weekly reporting to the project sponsor, with the project sponsor reporting to the committee on a monthly basis.

Figure 1: Governance Structure for the Near-Infrared Light Device Purchasing Project

4.2 Project Sponsor/Steering Committee

The project sponsor Tonya Tochi is the Nursing Unit Manager and will be responsible for overseeing the entire project.

4.3 Project Manager

The project manager will be Isilda Luis, RN in the Paediatric Ward. The project manager will coordinate with the nursing team and report to the project sponsor on milestone achievement and assessment along the way. The Project Manager delivers the defined project outputs listed above and will manage the day-to-day aspects of the project, resolving planning and implementation issues, budgeting, and monitoring and reporting progress through coordinated efforts with the team members.

Nominee: Project Manager: Isilda Luis, Registered Nurse, Paediatric Ward [full-time]

4.4 Project Team

Nominee(s): [Christine Carter], [Registered Nurse], [Paediatric Ward] – [full time]

[Kim Robinson], [Clinical Nurse Educator], [Paediatric Ward] – [part time]

[Marilyn Limuaco], [Registered Nurse], [Paediatric Ward] – [full time]

[Mary Flannigan], [Registered Nurse], [Paediatric Ward] – [full time]

[Cris Solano], [Registered Nurse], [Paediatric Ward] – [full time]

[Kylie Reader], [Registered Nurse], [Paediatric Ward] – [part time]

[Clara Kong], [Clinical Nurse Specialist], [Paediatric Ward] – [part time]

Project Sponsor: Tanya Tochi, Nursing Unit Manager

Project Manager: Isilda Luis, Registered Nurse, Paediatric Ward [ full-time]

4.5 Working Parties/Groups

Christine Carter and Kim Robinson will be tasked for finding appropriate tutorials for the education of the nurses on how to use the infrared-light devices and to ensure safety and effective implementation of the devices on the floor.

Marilyn Limuaco and Mary Flannigan will be responsible for coordinating with budget (Reference group) and ensuring that the devices recommended can be purchased with the available funds.

Cris Solano and Kylie Reader will research the devices and formulate the conclusion of which models to purchase based on coordination with Marilyn Limuaco and Mary Flannigan. They will also coordinate with Christine Carter and Kim Robinson so that this time knows which models will be used so as to prepare for the appropriate training exercises and tutorials.

Clara Kong is a Clinical Nurse Specialist in the Paediatric Ward and is part-time only, so will be used as a consultant in this project and her role will be to reach out to the manufacturers and sales team of the device selected in order to ensure that its applicability is what the nursing staff is looking for in this project.

Every team member will be tasked with measuring through survey post-implementation of the device usage. Patients will be asked a question regarding the IVC and whether they found the technique to be satisfactory.

4.6 Reporting Requirements

Team members will report to the project manager on a daily basis and the project manager to the project sponsor on a bi-weekly basis.

5 Stakeholder Management & Communication Management Plan

Key stakeholders in this project are the RNs in the Paediatric Ward, who will be using near-infrared light devices to assist with IVC work.

The communication framework that will be used for this project will be focused on RNs on the nursing floor as they are the clinicians who will be tasked with utilizing the near-infrared light device. Communicating with the RNs on the floor will be the task of the project manager and sponsor and their method of communication will be face-to-face, in-service, and the RNs will be met with during shift meetings that will be brief and will update the RNs on the change that is to be implemented.

The key communication and management issues for the project will be the project manager communicating with team members and RNs being educated on the use of the devices that are purchased for the purpose of quality of care enhancement.

Instruction on how to use the devices will be a main issue that has to be achieved within the project, and measurement of the implementation of the devices will have to be conducted via survey. Throughout the project, interviews with team members on how the milestones are being achieved will have to be conducted.

RNs who stand to benefit from the project will be informed of the device and its usage once it has been selected and ordered. They will schedule their training tutorial times.

Failure to communicate effectively with stakeholders will lead to the project failing to have a meaningful impact, as the main outcome is quality care improvement, and that depends upon RNs learning how to use the device so that they can improve their IVC care.

Stakeholder

Communication Need

Communication Method

What and when

Who is responsible?

RNs

To understand the impact of using Near-Infrared light devices on current IVC work practices

Face to Face, In-service; group meeting

Visit from project manager/sponsor to team to describe their process changes

Nurse Unit Manager

6 Human Resources and Cost Management Requirements

6.1 Budget and Expenditure

The project has a limited Budget of $25000 dollars to cover salaries, device purchasing and other project costs. The near-infrared light device costs $2000 to purchase. Training to the clinical staff on how to use the device will be in-service and online self-learning programs. These will not require any additional cost as the main tutorials will be videos on how to use the devices that are available for free streaming and downloading from the Internet. Material costs used for training purposes (print-outs, videos, and demonstrations) will equal to a projected total cost of $250. No extra cost will be attributed to cover overtime or salaries as the project can be completed while everyone is already on the clock.

There is no IT infrastructure budget needed since the project is not addressing an infrastructural change and the information requirements for the project are available for free download from various sources, including tutorials from the company that manufactures the devices.

The training schedule will be implemented during normal work hours so there is no need for additional costs for overtime pay or for scheduling additional nurses. The scheduled work shifts will be constructed to allow for nurses to spend the thirty minutes it takes to become familiar with the device and to practice with it.

There are no ongoing costs related to the device, and it is not something that requires upgrades or costs for maintenance. The device is simple to use. If the Ward purchases five such devices, the total cost will come to $10,000, leaving an additional $14,750 including material costs for training. So this project will come well under budget.

7 Risk Management Plan

The objective is to purchase and implement usage of near-infrared light devices to assist RNs with IVC work. The risk inherent in this project is that the devices will be inefficiently used and quality care for patients will not be improved.

The risk can be quantified in terms of patient dissatisfaction causing job dissatisfaction for nurses, which can lead to nursing turnover and higher costs for the Ward in terms of training.

The response that should be developed to mitigate this risk is to focus on ensuring that all RNs in the Ward are effectively trained in how to use the device. The risk management plan will consist of every RN establishing a time for the tutorial and signing in for this time. Each RN will be tested on how to use the device so that its proper utilization is understood.

Controlling for risk will be a schedule on which is clearly seen the times in which RNs will be educated on how to use the device. The scope of the risk is that failure to address the issue could lead to patients not coming to the Ward and nurses leaving the Ward because of no satisfaction. The schedule must coincide with RN work .

7.1 Quality Management

7.2 Methodologies and Standards

The project manager is in charge of quality management and will ensure quality on the project through daily interviews with team members. The standard for each team member during the project is to achieve at least one milestone per week.

7.3 Monitoring Procedures

Monitoring will be performed by meeting with team members daily to obtain reports on progress.… [END OF PREVIEW]

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Using Near Infrared Light Devices.  (2018, January 29).  Retrieved July 21, 2019, from https://www.essaytown.com/subjects/paper/using-near-infrared-light-devices/8328466

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"Using Near Infrared Light Devices."  Essaytown.com.  January 29, 2018.  Accessed July 21, 2019.
https://www.essaytown.com/subjects/paper/using-near-infrared-light-devices/8328466.